Atto’s Time Off Requests feature makes it easy for employees to request time off and for managers to review and approve it. This guide covers how to submit, track, and manage time off across your team.
Submitting a Time Off Request (Employees)
To submit a request:
Tap the ➕ icon at the top right of the Dashboard
Or go to:
Reports → ➕ icon → Add Time Off
Dashboard > Time Off → ➕ icon → Add Time Off
Select Time Off Details
Date → Tap all the dates you need off
Time Off Code → Choose from available options (e.g., Vacation, Sick Leave)
Hours per Day → Enter how many hours you’re requesting per day
Add a Note (optional) → Include details if needed
Send Request → Tap Send Request to submit
You’ll be notified when your request is approved, rejected, or expired.
Tracking Your Requests
View submitted requests in Dashboard > Time Off > My Requests
Upcoming → Shows requests where none of the requested days have started yet, including Pending, Approved, or Rejected ones.
Past → Shows requests where any of the requested days have already passed, including Approved, Rejected, or Expired ones.
Understanding Request Statuses
⏳ Pending → The request is waiting for review. Managers or admins have not taken action yet.
✔ Approved → The request was accepted and the time off is now visible on your timesheet and included in reports.
❌ Rejected → The request was denied by a manager or admin. It will be archived, and you’ll receive a notification.
⚠️ Expired → If a request isn’t reviewed before the first day of leave starts, it automatically expires. Expired requests are not added to timesheets.
Managing Time Off (Admins & Managers)
Go to Dashboard > Time Off > Team to view and manage all requests.
To Approve or Reject a Request:
Tap on a request
Review the request details
Tap Approve or Reject
Approved → The time off is added to the employee’s timesheet and shown in reports
Rejected → The request is archived and the employee is notified
Conflict Checks Before Approval:
Atto automatically checks for:
Scheduled shifts that overlap with the requested time
Other approved time off for the same employee
You must resolve conflicts before a request can be approved.
Additional Admin Controls
Filter Requests → Use filters by Member, Status, or Date to narrow down results
Admin-Added Time Off → When added manually by an admin, time off is automatically approved and added to the timesheet. No request is required from the employee
Cancel Approved Requests → Admins can cancel previously approved time off; the entry will be removed from reports and timesheets
Time Off in Reports
Approved time off appears in:
Reports > Time Off
Timesheet Reports – categorized as Paid Time Off or Unpaid Time Off
Paid time off is included in estimated pay, based on the team member’s default pay rate.
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