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Admin User Guide

A step-by-step guide for account owners and admins getting started with Atto

Updated over 3 weeks ago

Atto helps you track work hours, manage your team, and handle timesheets, schedules, locations, and payroll — all in one place.

As an Account Owner or Admin, you’re responsible for setting up your company’s account, managing team settings, and making sure everything runs smoothly day to day.

This guide walks you through what you can do in Atto, how to get started, and where to find key tools.


Getting Started with Atto

Create Your Account (Account Owners only)

If you’re the person setting up Atto for your company:

  1. Visit attotime.com and click Try for Free

  2. Enter your company email and confirm it

  3. Complete your setup details:

    • Company name

    • Industry

    • Full name

    • Password

No credit card is required. You’ll get access to a 14-day free trial of Atto’s time tracking and team management features.


Join as an Admin (if you’ve been invited)


If you were invited by your team, you’ll receive either:

  • An email invitation

  • A direct invite link from the Account Owner or another Admin

Follow the link to create your profile and join your company account.


Download the Atto App (iOS or Android)


The mobile app makes it easy to track time, approve requests, and manage your team on the go.


Your Role as an Admin or Account Owner

Admins and Account Owners can both:

  • Set up or edit company settings

  • Track their own work hours

  • Monitor team activity and reports

  • Approve time off and manual entries

  • Run reports and manage integrations

  • Configure GPS tracking, job codes, shift scheduling, and more

| Account Owners also manage billing and subscription settings.


Understanding Atto’s Interface

Atto’s interface includes five main sections:

Dashboard, Chat, Time Clock, Reports, and Settings


Dashboard

Your daily overview — get a clear picture of what’s happening across your team.

  • Quick Access Shortcuts: Access Team Activity, Schedule, Shift Requests, and Time Off.

  • Today’s Shift: View your scheduled shift for the day. If a shift is scheduled, tap to start. If no shift is scheduled, tap Start Unscheduled Shift to manually track time.

  • Real-Time Activity: See your team’s live statuses — On the Clock, Clocked Out, On Break, and Not Active. Tap All Members to view the full team, see their locations if they’re on the clock, and check their status breakdowns.

  • Upcoming Shifts: View your upcoming shifts for the current week. Tap All Shifts to access the full schedule.

  • This Week: Summary of Estimated Pay, Total Paid Hours, Miles Tracked, and Time Off Taken. Tap All Reports for detailed insights.

  • Requests: Manage pending Trade Requests, Cover Requests, and Time Off Requests.

| Admins use the Dashboard to manage the team — and the Time Clock to track their own hours.


Chat

Collaborate with your team through instant messaging.

Send 1:1 messages or group chats — helpful for coordination during shifts or on job sites.


Time Clock

Use this section to clock in and out, record breaks, and log job codes — for your own time only.

| Admins manage team tracking from the Dashboard.


Reports

Atto’s Reports tab gives you access to:

  • Timesheets — Total hours, breaks, overtime

  • Pay — Estimated earnings

  • Miles — Drives logged

  • Job Codes — Hours per job

  • Time Off — Approved leave totals

| Downloadable reports include: Timesheets, Job Codes, and Mileage

Each section provides a detailed view of your team’s hours, expenses, and scheduling — useful for payroll processing and internal reporting.


Settings

This is where you’ll configure the core structure of your account. All features are optional — but using the right ones can simplify tracking and boost accuracy.

1. Pay Schedule

Set how often your team gets paid. Options include weekly, bi-weekly, semi-monthly, or monthly.

2. Workweek Start

Define which day your company’s workweek begins — important for accurate overtime and timesheet calculations.

3. Overtime

Set your company’s overtime rules. You can enable daily and/or weekly overtime and define thresholds (e.g., after 8 hours/day or 40 hours/week).

4. Job Codes

Categorize hours by project, task, or client. You can add, edit, or delete job codes, and enable the Require a Job on Clock-in setting to make sure team members select a job code when clocking in.

5. Scheduling

Configure team schedule visibility, shift request permissions, and clock-in preferences — all tailored to your company’s workflow.

6. Time Off Preferences

Enable or disable time-off requests.

Set approval rules and define leave types like Vacation, Sick, or Personal Leave.

7. Location Tracking

Choose how and when location data is recorded — during the entire shift or only at clock-in/out. You can also enable User-specific Tracking to make location tracking required for selected users only.

8. Mileage Tracking

Enable mileage tracking with:

  • Auto-tracking using GPS

  • Manual drive entry

  • Mileage rates

  • Parking and toll logging

  • Metric or imperial units

9. Manual Time Entries

Allow or restrict team members from manually entering hours.

Set rules for role permissions to improve accuracy.

10. Break Preferences

Create rules for paid or unpaid breaks.

Choose fixed, variable, or automatic break options.

11. Time Options

Customize how time entries are grouped, displayed, and adjusted.

You can set time zones, rounding rules, shift grouping, and night shift handling.

12. Job Sites

Track time and location per job site.

Create geofenced zones to auto-trigger reminders or restrict where team members can clock in/out.


Support and Resources

Need guidance? Atto’s Help Center is full of walkthroughs and tutorials for every feature.

Can’t find what you need? Reach out to our team — we’ve got you.

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